Project Management Systems
Is there anyone within your organisation who knows all the details of your jobs and projects better than a child knows the characters of popular cartoons? Are your absolutely sure that all your projects are carried out in line with your organisation’s strategy? Take full control of your company’s projects!
Time
No hurry and no “empty runs”. No stress and always at the right time. We know that only projects carried out according to schedule stand a chance of success.
Costs
There is one thing that the time, quality, scope of and resources involved in a project depend on. It’s the costs.
At the earliest stage of each project, plan your costs to be able to make the most effective use of your company’s potential.
Resources
How to use the potential of each member of your team effectively? How to assign tasks to make sure that each team member is expected to do what he or she can do best? How many people should work on this or that project? Manage your team so that you can create a project that will go down in history.
Which level is your business at?
Each project is another step in the life of your business. You need to be sure that it is a step forward. In managing your projects, it’s important to control the costs, time and resources employed and to move towards your goals without losing sight of your vision. Different businesses control these aspects differently, which means they are positioned at different levels of development. These levels are described below.
A project-oriented organisation
Projects managed strategically
Projects managed operationally
Projects carried out on an ad hoc basis
A project-oriented organisation
Description
The team works like an orchestra. The different groups as part of the team contribute their competencies and are managed strategically. You fully control the time, costs and even the risks involved. And you yourself? You have a peaceful mind.
The main
Your projects are managed flexibly, which is ensured through high teamwork standards), and you find it easier to respond to the needs of your clients or customers and, as a result, to deliver results as efficiently as possible. It’s really possible!
Other features:
- You demonstrate a high project success rate.
- You have a high level of effectiveness in delivering jobs and projects.
- You are able to cope with the changing conditions of project delivery (through the implementation of appropriate mechanisms).
- You ensure customer satisfaction.
- You have a high level of efficiency in project delivery.
- You staff are highly motivated.
Projects managed strategically
Description
Your organisation has a single, consistent project management model in place, which makes your work less stressful. Each team contributes its own competencies and the team members are highly aware of the goals of the project.
The main feature
Your projects are, of course, managed in line with your organisation’s strategy. Your team work effectively and are motivated, but the organisation lacks one thing: flexibility, which is what it needs to respond to the requirements of its clients or customers.
Other features:
- Your organisation delivers its strategic goals more effectively and more efficiently.
- Your projects are carried out with consistency.
- Your projects help your organisation achieve its goals and objectives.
- Your project delivery processes are orderly, without any conflict or contradiction between pro
- Your personnel are more motivated and more committed to project deliv
- Most of your projects are completed successfully.
Projects managed operationally
Description
With the commitment of your project coordinator, individual projects are brought to a successful end. But is this level your highest ambition?
The main feature
Budgets and deadlines are exceeded frequently and the quality of your projects is insufficient, as a result of lack of a management system
Other features:
- Your projects often overlap in certain tasks.
- Some of your projects are self-contradictory, yet they are carried out.
- Your personnel are relatively poorly mo
- The effectiveness of your projects is low.
- Your budgets and deadlines are frequently exceeded, and the quality and deliverables of your projects are different from the original plan.
- Only some of your projects are completed success
Projects carried out on an ad hoc basis
Description
This project management model is recommended to enthusiasts of the emotions you may experience when playing the Russian roulette. Projects are managed without a plan, a purpose or a method.
The main feature
No goals being set, ineffective use of the potential of your team, plus an organisational chaos are the results of working on projects without prior planning or without a management system in place.
Other features:
- The goals of your projects are not made clear.
- The different specific goals of a project may exclude each other.
- The goals of your projects may be inconsistent with the goals of your organisation.
- The project team members respond to situations on an ad hoc basis rather than work to complete a particular tasks or a set of tasks.
- There is some tension within your team.
- The risk of failure to complete your projects remains high.
- Your personnel are poorly motivated.
How do we work
- To
audit - Selection
methodology - Development
of the system - Tests and
modifications - Implementation
of the system
Audits
We will begin with an audit.
We will check what works and how it works. And, obviously, what doesn’t work. And what should work for you to be able to work as efficiently as possible and to achieve your goals.
What do we do at this stage of the process?
- We will look into the nature of your organi
- We will analyse the key processes within your or
- We will review your organisation’s strategy carefully.
- We will review the project management systems in place (if any).
- We will analyse the projects already completed.
- We will check the systems that should work well with your organisation’s project management system
- We will analyse other, specific aspects of your organisation.
Choice of methods
What matters most is to know HOW.
It takes two things to achieve a goal: to set it and to define the mechanism for its delivery. We will help you with it.
What do we do at this stage of the process?
- We will look into the nature of your organisation.
- We will look into the nature of your projects.
- We will analyse the standard project management methods.
- If necessary, we will develop a set of methods to respond to the needs of your organisation.
Developing a system
No more theory. Let’s turn to the practice of our work.
Once we define the methods, we will proceed to implement them. We will develop a project management flowchart perfectly reflecting the needs of your organisation.
What do we do at this stage of the process?
- We will develop a project management flowchart.
- We will choose the best project management methods (based on PMA, iPMA, PRINCE2®, TOC, LFA, UNIDO etc.).
- We will create project procedures.
- We will develop a set of mechanisms for the analysis of project requirements; the formulation, execution and completion of projects; and for the putting of projects in operation.
- We will create forms.
- We will build a communication system.
- We will create other parts of the system, specific to your organisation.
- We will choose IT resources to work with the system.
Tests and modifications
Testing, testing, testing.
We don’t generally make mistakes, but we like to check and verify what we do. That’s why the system developed by us for your organisation will go through a series of rigorous tests. And even more tests!
What do we do at this stage of the process?
- We will check the project management methods and flowchart for consistency and coherence.
- We will test the system using your existing projects or a newly created project.
- We will check the project management mechanisms for consistency with your organisation’s internal mechanisms.
- We will demonstrate the results of our work to your organisation’s management.
- We will make the necessary corrections.
Implementing the system
The big day has come – the system is ready to be implemented.
Once the system for your organisation goes through all the tests successfully, we will take it to the implementation phase. We will make sure your team understand the system. We will also monitor the operation of the system and will always be there to assist you. You can rest assured. :-)
What do we do at this stage of the process?
- We will provide the necessary training.
- We will implement the system.
- We will monitor the operation of the system.
- We will provide help and support to users of the system.
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